by Kendall Callas
As discussed last month, filename extensions make your documents easier to work with. They make it simple to list subsets of your files, such as letters (*.LTR), faxes (*.FAX), memos (*.MMO), etc.
Remember that FILENAME.EXT is the general form of a filename, where .EXT is the optional extension of up to 3 letters, numbers or symbols. Good filenames look like SMITH13.LTR or HEALTH2.POA.
When naming files, you get to make up your own extensions. (For example, some firms like to use .ROG to tag interrogatories, others like .INT) But it's important to standardize within the office so that everyone knows how to list subsets of documents; that way when you type *.FAX or *.LTR you'll get a reliable list, even if you're looking for someone else's files.
Draw from the suggestions below to make your own list, adding extensions for the other types of documents you commonly create. The important thing is to make up your own list, and distribute it to each WordPerfect user in your office.
| ACK Acknowledgment | GRT Grant | POS Proof of Service |
| ADD Addendum | GTY Guaranty | PXY Proxy |
| AFF Affidavit | NDX Index | QST Questionnaire |
| AGR Agreement | INS Insert | REJ Rejection |
| AMD Amendment | INT Interrogatories | REL Release |
| ANS Answer | JI Jury Instructions | RPY Reply |
| ART Articles | LBL Labels | RPT Report |
| BRF Brief | LSE Lease | REQ Request |
| BYL Bylaws | LTR Letter | RES Resolution |
| CRT Certificate | LIC License | RSP Response |
| COD Codicil | LST List | SAT Satisfaction |
| COM Complaint | MMO Memo | SCH Schedule |
| CON Consent | MIN Minutes | SET Settlement |
| XAN Cross-Answer | MOT Motion | SMT Statement |
| XCM Cross-Complaint | NOT Notice | STP Stipulation |
| DEC Declaration | OAT Oath | SUB Subpoena |
| DEE Deed | OFR Offer | SDT Subpoena Duces Tecum |
| DSC Disclosure | OPN Opinion | SUM Summary |
| DIS Dismissal | ORD Order | SUP Supplement |
| DMD Demand | OUT Outline | TBL Table |
| DMR Demurrer | PET Petition | TOA Table of Authorities |
| DOT Deed of Trust | PLN Plan | TOC Table of Contents |
| DFT Draft | PLD Pleading | TLX Telex |
| ESC Escrow | P&A Points & Authorities | TRN Transcript |
| EXH Exhibit | POA Power of Attorney | VER Verification |
| FAX Facsimile | PRO Procedures | WIL Will |
| FRM Form | PRM Promissory Note | RIT Writ |
Copyright (C) 1995 by microCounsel, (415) 921-6850. All rights reserved.
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